An organizer is the person or group running an event: a name, a logo, a short bio and contact details. You save each organizer once, then pick it for as many events as you like. Each published organizer also gets its own page on your site.
Create an organizer
- Go to HappenBoard → Organizers.
- Click Add organizer. A form opens over the list.
- Type the Name. It is the only required field: if it is empty, Create organizer puts you back on it with the hint “Enter a name.”
- Add a Logo and a Bio if you like. The bio appears on the organizer’s page.
- Under Contact, fill in any of Email, Phone and Website.
- Click Create organizer.
A new organizer is published at once, so you can pick it on an event straight away. To change it later, click its name in the list, edit the Edit organizer form and click Save.
Check the contact details as you type them:
- Email: it must be a valid email address. Otherwise the save is refused with the message “The email must be an address”.
- Website: it must be a web address, such as
https://example.com. Otherwise the save is refused with the message “The website must be a web address”.
The list shows each organizer’s Email, Phone and Website, so you can check them without opening the form.
Attach an organizer to an event
In the block editor, open the Organizer panel of the event’s sidebar and pick an organizer (type a few letters to narrow the list). Once one is picked, Edit Organizer → opens its form in a new tab, and Manage organizers → opens the organizer list. The quick event form has the same Organizer field, in its Location & people section.
With no organizer picked, the panel offers two free text fields instead, Organizer name and Contact email. They are enough for a one-off event, but there is no logo, phone, website or organizer page. If the same name comes back, create the organizer. Create your first event shows where the panel sits.
To give many events the same organizer, use Edit fields… on the Events screen.
On the event page
The Event Organizer block shows the organizer’s name, linked to the organizer’s page, and the email address as a link. Its options:
- Show email link: on by default. The address is written into the page in a coded form that spam robots have trouble reading, while visitors see and click it as usual. Whatever this setting, the event’s structured data for search engines gives the address in plain text. To leave it out everywhere, keep the organizer’s email empty.
- Show “Organizer” label: adds a label in front of the name. Off by default.
Only a published organizer is shown. Without one, the block uses the event’s free text fields. Building a single event page explains where to place the block.
The organizer’s page
The organizer’s page lives at your site’s address followed by /organizers/ and the organizer’s name. It shows:
- the bio;
- the Contact details: email, phone and website. The email is written in the same coded form as in the Event Organizer block;
- Upcoming events by this organizer: the next 10 dates, each with its venue, or “No upcoming events.”
On a block theme, you can change its layout with the Single Organizer template, as explained in patterns and Site Editor templates. To show the logo there, add a Featured Image block to that template.
On a site in several languages, a translated organizer’s page lists the events linked to any of its translations. See multilingual sites.
Replies go to the organizer
When HappenBoard sends an automatic email to an attendee, replies go to the event’s organizer, as long as no Reply-To address is set in HappenBoard → Settings → Email. The attendee who answers a confirmation reaches the person running the event.
The free text Contact email plays the same role when no organizer is linked, or when the linked one has no valid email. A site-wide Reply-To always wins. Automatic emails explains the other sending rules.
Filter events by organizer
- On the admin Calendar, add an Organizer filter, or group the Day view By organizer to get one column per organizer.
- On your site, the Event Query Loop block can list one organizer’s events with its Organizer setting.
- With HappenBoard Pro, the Events Filter Bar block offers visitors an organizer choice when its Organizer filter option is on.
Search engines also receive the organizer in the event’s structured data: its name, its website (or its page on your site) and its email when valid.
Next steps
- Venues: creating and setting coordinates: save your venues the same way.
- Automatic emails: see the emails your attendees receive and can reply to.
- The admin Calendar screen: see who runs what on a busy day.