HappenBoard → Events lists all your events. From here you find an event by its status, date or category, open it, and change one event or a whole selection.
Click Events in the HappenBoard menu: its sub-menu shows All events, Categories and Tags. The last two are covered in categories, tags and colors.
On a phone or a narrow window (under 782 pixels wide), the HappenBoard menu folds into a bar at the top of the screen. Tap Menu to open it.
Filter by status
The tabs above the list show how many events each one holds:
- All events: everything except the Trash.
- Published.
- Scheduled: events set to be published at a later date.
- Drafts.
- Pending: waiting for review.
- Private.
- Trash: events you moved to the Trash. They appear nowhere else.
Changing tab takes you back to the first page.
Filter by date
- Click Date range, next to the tabs.
- Pick a day under From, under To, or both.
- The list keeps the events that have a date starting in that range. A recurring event shows when any of its dates falls inside.
The days are your site’s days, in the time zone set in WordPress, even when your computer is in another time zone. The button then shows the dates you picked. Clear removes them. Dates, times and all-day events explains how time zones work.
Search, sort and change the layout
Use the search box to find an event by its title or text. The list shows 20 events per page, the most recently published first.
The view options offer three layouts: List (the default, with each event’s featured image), Table for a dense view, and Grid for a gallery. You can sort by Title, ID, Start or End, and add two filters: Category and Recurring (Yes or No).
Your layout, columns, sort and page size are saved for the whole site, not just for you: other users see the same list.
In the Table layout, the columns shrink and wrap to fit the screen. When you move through the rows with the Tab key, the row you reach stays in view.
The columns
Start, Venue, Category, Capacity and Status are shown by default. ID, End and Recurring can be added from the view options.
- ID: click it to copy the event’s number. HappenBoard Pro’s attendee import asks for it, as explained in importing attendees from CSV.
- Start and End: for a recurring event, the first date of the series.
- Venue: the venue chosen from your venues, or the venue name typed on the event when none is chosen.
- Category: each category with a dot in its color.
- Capacity: seats taken out of the limit, with a fill bar, or out of ∞ when there is no limit. For a recurring event, the count is the next date’s. See capacity and available seats.
- Recurring: Yes for an event with a repeat rule.
Create an event
New event opens a short form, Add event, with the main fields: title, dates, venue, organizer, categories and tags, capacity, format, summary, featured image, online meeting and repeat rule.
When you pick the Start, an empty End is filled in with the default event length; change it if needed. Create event publishes the event at once, and an event with no start cannot be published. With HappenBoard Pro, the AI event assistant can fill this form from a sentence.
The arrow next to New event offers New event in block editor, for a full description or to keep the event as a draft.
On a site with no events yet, the screen shows No events yet with two buttons. Create your first event opens the form, and Import from another plugin starts migrating from another plugin.
Actions on an event
- Edit: opens the Edit event form, with an Open full editor → link. Clicking the title does the same.
- Edit in full editor: opens the event in the block editor.
- View event page: the eye icon, on published events only. It opens the public page in a new tab.
- Edit fields…: changes one field on all the selected events (see below).
- Duplicate: copies the event as a draft, with “(copy)” after its title and the same settings, categories, tags and image.
- Move to Trash.
- Restore: in the Trash only. The event comes back as a draft, as WordPress does with posts.
- Delete permanently: in the Trash only. After you confirm, the event and all its dates are deleted.
To act on several events, tick their rows first. Edit, Edit in full editor and View event page work on one event at a time.
Change several events at once
Select events, choose Edit fields…, then pick what to change under What to change:
| Option | What it does |
|---|---|
| Categories & tags | Choose Categories or Tags and the Terms. Under How to apply, add them to each event’s own, or replace them, which removes the ones you did not list. |
| Venue / Organizer | Sets the same one on every event. Leave it empty to remove it. |
| Capacity | Sets the same limit. 0 means unlimited. |
| Status | Published, Draft, Pending review or Private. An event with a future publish date is scheduled instead. |
| Shift dates | Moves the start and end together, Later or Earlier, by a number of hours, days or weeks. A recurring event keeps its rule and all its dates move. |
Click Update: the button says how many events it changes, up to 200 at a time. Events you may not edit, events in the Trash and events the change does not fit are skipped, and the message tells you how many. An event with no start is never published this way.
Next steps
- Create your first event: fill in an event in the block editor.
- The admin Calendar screen: see and move the same events on a calendar.
- Categories, tags and colors: sort your events so the list is easier to scan.