HappenBoard → Calendar shows all your events by date, drafts included, and your bookings if you want them. You can create, move and publish events without leaving the screen.
Choose a view
The tabs at the top switch between four views:
- Month: six weeks, with a few days of the months around. Each day shows up to three events, then a +N more button that lists the whole day.
- Week: seven columns along the hours of the day. Events that overlap sit side by side, and all-day events sit in an All day row above the hours.
- Day: one column along the hours.
- Agenda: a list of the next 60 days, skipping empty days. Today and tomorrow are named as such.
Your browser remembers the last view you used. Until you pick one, the calendar opens on the Default calendar view of general settings. Switching view keeps you on the same period: you land on today if it is on screen, otherwise on the first day shown.
Week and Day open at 7 in the morning and draw a line at the current time.
Dates and times are your site’s, not your computer’s. They follow the time zone, date format, time format and first day of the week set in WordPress under Settings → General.
Move around
Use the ‹ and › buttons on each side of Today to go back or forward one month, week, day or 60-day agenda.
When the calendar has the keyboard focus, the left and right arrow keys do the same, and the T key jumps to today. They do nothing while you type in a field.
Events over several days
An event that runs over several days shows on each of its days. On the last day of a timed event, the chip reads “until” and its end time. In Week and Day, such an event sits in the All day row, since it has no single time slot.
Search and filter
Type in the Search events… box to keep the events whose title or text match.
Click Add filter to narrow the calendar by Category, Tag, Venue or Organizer. Each filter becomes a chip: click it to change its value, or use its close button to remove it. Reset removes them all.
Your browser remembers your filters between visits. The category chip shows the category’s color.
Group the Day view
In Day view, the Group by dropdown, set to No grouping, offers By venue and By organizer. You then get one column per venue or organizer that has an event that day, plus Unassigned for events without one. It shows at a glance how a busy day is spread across your rooms.
In Week and Day, two events at the same venue whose times overlap both show a warning sign, named Venue double-booked.
Read the colors
Each event takes the color of its category. A legend under the calendar names the colored categories shown on screen.
Drafts, pending and private events are drawn hollow, with stripes and a grey edge, so you can tell them from published ones. A skipped date of a series is struck through.
Create an event
- Click New event to open the short Add event form, starting now. The arrow next to it offers New event in block editor.
- Click a day number, or the + that appears when you hover a day. The form opens on that day at 09:00.
- In Week and Day, click an empty hour to create an event at that time.
The end is filled in from the Default event duration (minutes) setting, 60 minutes unless you changed it. Create event publishes the event at once, as on the Events screen. A month with no events shows No events this month and invites you to click a day.
Preview an event
Click an event to open its preview:
- the title, which opens the public event page in a new tab;
- When, in your site’s time zone, which it names, then Venue and Organizer when set;
- Attendees going: the number of sign-ups marked Going, all dates of a series together (see capacity and available seats);
- Quick edit, which opens the event’s form, with Full editor and Attendees links;
- Set to draft on a published event, or Publish on one that is not live yet.
Drag to reschedule
In Month view, drag an event onto another day. It keeps its time of day and its length.
In Week and Day, drag an event to another day or hour. It keeps its minutes past the hour. Drag its bottom edge to change the end time, in steps of 15 minutes.
You cannot drag events in the All day row, the later days of an event over several days, or bookings. A Day view grouped by venue or organizer does not accept drops either.
Move one date of a series
Dragging a date of a recurring event moves that date only. The rest of the series stays as it is.
Moving one date of a series needs HappenBoard Pro. Without it, the drop is refused with a message and the event goes back to its date.
With Pro, the preview of a date in a series also offers:
- Reschedule…, to type a new start and end for that date;
- Reset to series time, for a date you moved;
- Skip this date, or Restore this date for a skipped one.
Editing a single date in a series covers these actions in full.
Show your bookings
If you can see bookings, a Bookings button sits at the start of the filter bar. Turn it on and the appointments your customers booked appear beside your events. Your browser remembers this choice.
- Each booking is colored by its booking type, with a dashed edge, and labelled with the service and the customer’s name. A second legend names the booking types shown.
- Requests awaiting approval or payment are drawn like drafts. Cancelled and declined bookings are left out.
- Bookings cannot be dragged. Clicking one opens its details and notes.
- A host who can only see their own bookings sees only those.
- Search and filters apply to events only.
Next steps
- The Events screen: work on the same events as a list.
- Editing a single date in a series: change or cancel one date of a recurring event.
- The Calendar block: show a calendar of your events to visitors.